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The participation and contribution of students are important parts of Evaluation 2010. A number of student-oriented services and activities will be offered in conjunction with the San Antonio meeting.

VOLUNTEERING OVERVIEW: Volunteering at the conference is a great way to meet other student-colleagues as well as a range of conference attendees! By volunteering, you will be eligible to receive a free conference registration. Volunteers must be enrolled full-time in their college/university to qualify for this program. Students will assist in a scheduled position for approximately four hours at the conference. We cannot run our conference without volunteers and we are thankful to all of those who step forward. Volunteer slots will be filled on a first-come, first-served basis. We encourage you to sign up at your earliest convenience.

 

How do we say 'THANK YOU' to Evaluation 2010 student volunteers? 

How do you sign up to volunteer?


PLEASE NOTE: Sign-ups are only open now for members of AEA through August 1st so they get first access to the volunteer slots. If you are not a member please wait until after August 1st to submit your request. Please allow up to 2 business days for your request to be filled.

  1. Scroll down on this page to the descriptions of the types of volunteers and get an idea as to which are of most interest to you, as well as the expectations for each.

  2. Scroll down on this page to the volunteer schedule and choose your first and second choice slots for volunteering - write down the day, time, and position (you can only volunteer for one time slot).

  3. Send an email (indicate "volunteer" in subject line) to the AEA office at heidi@eval.org  which must include ALL of the following information:

     

    1. Are you are a current AEA member (yes/no)?
    2. At what college/university are you enrolled full-time?
    3. What is your email address and phone number?

    4. What are your first AND second choice slots for volunteering (indicate the day, time, and position)?

    5. What is your preferred orientation session (see below)? All students volunteering at any time or in any position Wednesday-Saturday must attend an orientation session prior to their slot.

      General Orientation Options (*no photographers):
          G1. Tuesday, November 9, from 7:00 am to 7:20 am
          G2. Wednesday, November 10, from 6:30 am to 6:50 am
          G3. Thursday, November 11, from 7:00 am to 7:20 am
          G4. Friday, November 12, from 7:00 am to 7:20 am

      Photographer Orientation Options (*via webinar):

          P1. Tuesday  Oct 26, 6:00 pm  EST

          P2. Thursday Nov 4, 12:00 pm EST

         
      *Please note, orientation for photographers will be done via pre-conference webinar. Webinar instructions will be sent to you the day before your scheduled orientation. The time noted is in the eastern time zone.

IMPORTANT: If you are requesting a waived registration, we will send you information about how to register for workshops, purchase tickets, etc. Do NOT register and pay for conference registration itself.


TYPES OF VOLUNTEERS: There are many ways to volunteer at Evaluation 2010. Please read the descriptions below to choose an opportunity that is a good match for your skills and interests.

Event Assistants: Volunteer event assistants work with event coordinators to setup, coordinate, and breakdown key events during the conference.

 

Exhibitor Support: These volunteers will assist the exhibit staff by making sure the exhibit area is kept orderly and picking up any debris left on or around the exhibit tables. Provide directions and assistance to attendees trying to locate specific tables. Offering the exhibit staff to watch their table so they can take a short break if needed.

 

Photographers: Photographers work in pairs during their shift - with one taking pictures and one recording names and getting permissions. One of each pair should have his/her own digital camera and appropriate storage media for use during the shift. Photographers should be comfortable enough with their cameras to obtain presentation-ready pictures of conference participants.

 

PowerPoint Specialist: This volunteer is an experienced developer of PowerPoint presentations including importing pictures and adding text. You will be asked to develop a PowerPoint presentation from pictures taken throughout the conference for presentation during Friday Night's silent auction.

 

Registration Desk: Volunteers at the registration desk welcome attendees, distribute nametags and packets, provide directions, and answer questions (orientation will provide you with what you need to know). Registration desk volunteers may also be asked to assist on the conference floor between sessions to provide directions and assistance to attendees.

 

Room Checkers: These volunteers assist with room checks on Wednesday, Thursday, Friday, and Saturday morning. Students will be provided with a list of the expected setup and Audio Visual in each room and will be asked to confirm those setups as well as to act as an information source for attendees during their shift.

 

Setup: This group will be responsible for packet stuffing, nametag preparation, setup of the registration area, and last minute preparation for the conference as needed. Dress is casual and we all pitch in to get the work done and hopefully get out early!

Evaluation 2010 Volunteer Schedule

*PLEASE NOTE: filled slots are indicated in red 

Sunday, November 7, 2010 (No Orientation Session Needed)

  • 12:00 pm to 4:00 pm / Setup: Charita Ray-Blakely
  • 12:00 pm to 4:00 pm / Setup:
  • 12:00 pm to 9:00 pm / Setup: Lynn Chen
  • 12:00 pm to 4:00 pm / Setup:
  • 2:00 pm to 9:00 pm / Setup: Matt Linick
  • 2:30 pm to 9:00 pm / Setup: Philip Shackelford
  • 4:00 pm to 9:00 pm / Setup: Samantha Langan
  • 5:00 pm to 9:00 pm / Setup: Ada Gonzalez
  • 5:00 pm to 9:00 pm / Setup:

Monday, November 8, 2010 (No Orientation Session Needed)

Tuesday, November 9, 2010 (No Orientation Session Needed)

  • 7:45 am to 11:45 am / Registration:
  • 7:45 am to 11:45 am / Registration:
  • 7:45 am to 11:45 am / Registration:
  • 10:00 am to 2:00 pm / Registration: Shelly Mahon
  • 10:00 am to 2:00 pm / Registration: April Waterford
  • 1:45 pm to 5:45 pm / Registration: Vidhya Shanker
  • 1:45 pm to 5:45 pm / Registration: Paula Vita Decotelli
  • 1:45 pm to 5:45 pm / Registration: Karen Koski
  • 1:45 pm to 5:45 pm / Registration:
  • 1:45 pm to 5:45 pm / Registration:
  • 1:45 pm to 5:45 pm / Registration:

Wednesday, November 10, 2010

Thursday, November 11, 2010

Friday, November 12, 2010

Saturday, November 13, 2010

QUESTIONS: If you have questions, please do not hesitate to email in the AEA office at heidi@eval.org or call her at 1-888-232-2275 from the US or Canada or 1-508-748-3326 from locations outside of North America.


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