Students at Evaluation 2012
The participation and contribution of students are important parts of Evaluation 2012. A number of student volunteer opportunities will be offered in conjunction with the Minneapolis meeting.
VOLUNTEERING OVERVIEW: Volunteering at the conference is a great way to meet other student-colleagues as well as a range of conference attendees! By volunteering, you will be eligible to receive a free conference registration (does not include pre-event workshops) . Students will assist in a scheduled position for approximately four hours at the conference.
The deadline to submit a Volunteer request
We look forward to working with you in Minneapolis!
Volunteers MUST be enrolled full-time in their college/university to qualify for this program.
We cannot run our conference without volunteers and we are thankful to all of those who step forward. Volunteer slots will be filled on a first-come, first-served basis. We encourage you to sign up at your earliest convenience.
Scroll down on this page to the descriptions of the types of volunteers and get an idea as to which are of most interest to you, as well as the expectations for each.
Scroll down on this page to the volunteer schedule and choose your first and second choice slots for volunteering - write down the day, time, and position (you can only volunteer for one time slot).
Send an email (indicate
"volunteer" in subject line) to the AEA office at
MUST include ALL of the following
use the exact format to submit your request:
AEA Member (yes/no):
1st Choice Slot Day/Time/Position:
2nd Choice Slot Day/Time/Position:
What is your FIRST & SECOND choice slots for volunteering (slots that are filled are in red)
What is your preferred orientation session (see below)? All students volunteering at any time or in any position (except for "MOVERS" on Wed) Wednesday-Saturday MUST attend an orientation session prior to their slot.
General Orientation Options (*no photographers):
G1. Tuesday, October 23, from 5:00 pm to 5:20 pm
G2. Wednesday, October 24, from 6:25 am to 6:45 am
G3. Thursday, October 25, from 7:00 am to 7:20 am
G4. Friday, October 26, from 7:00 am to 7:20 am
Photographer Orientation Options (*via webinar):
P1. Tuesday Oct 16, 6:00 pm EST
P2. Thursday Oct 18, 12:00 pm EST
Impact Photo Booth Assistant Orientation
Options (*via webinar)
Impact Photo Booth Assistant Orientation Options (*via webinar)
I1. Monday Oct 15,
4:00 pm EST
I1. Monday Oct 15, 4:00 pm EST
I2. Tuesday, Oct 16,
2:00 PM EST
I2. Tuesday, Oct 16, 2:00 PM EST
Since you will be receiving a waived registration, we will send you information about how to register for workshops, purchase tickets, etc. Do NOT register and pay for conference registration itself.
TYPES OF VOLUNTEERS: There are many ways to volunteer at Evaluation 2012. Please read the descriptions below to choose an opportunity that is a good match for your skills and interests.
Event Assistants: Volunteer event assistants work with event coordinators to setup, coordinate, and breakdown key events during the conference. NOTE: *Poster setup/breakdown volunteers on Wednesday from 4:30 pm to 9:30 pm will be free to attend the event in the middle of this time slot.
Exhibitor Support: These volunteers will assist the exhibit staff by making sure the exhibit area is kept orderly and picking up any debris left on or around the exhibit tables. Provide directions and assistance to attendees trying to locate specific tables. Offering the exhibit staff to watch their table so they can take a short break if needed.
Gopher: These volunteers will directly assist the AEA staff with onsite "to do" tasks which will involve walking around the conference venue.
Movers (no orientation required): Want some exercise!! The conference moves from the Hilton to the Minneapolis Convention Center on Thursday, and we are looking for strong volunteers to help us on Wednesday move (via push cart) registration materials, boxes, etc from the Hilton to the Convention Center. On Saturday afternoon we do the same thing in reverse (but with a lot less to move!). NO orientation is required. We ask that you be able to lift up to 50lbs. Please come wearing comfortable work clothes and sneakers and be ready to sweat.
Photographers: Photographers take pictures at the conference and you need to have your own digital camera and appropriate storage media for use during the shift. Photographers should be comfortable enough with their cameras to obtain presentation-ready pictures of conference participants.
Photo Booth Assistants: Working as a small team of volunteers, set up a roving photo booth and take photos of attendees making a statement like the example here http://www.bethkanter.org/tools-box/. You do not need a camera (one will be provided), but you do need to be flexible, outgoing (you'll need to talk to those having their picture taken, and to encourage people to participate), and very organized and neat (you'll need to keep records of who is in each photo and to CAREFULLY set up and then break down a multi-component photo booth - it is easy, but you have to keep the backdrop in great shape so that it may be used multiple times, and you'll need to move lights around and such). Note the special pre-conference webinar orientation times - you must be able to attend one or the other photo booth webinar orientations.
PowerPoint Specialist: This volunteer is an experienced developer of PowerPoint presentations including importing pictures and adding text. You will be asked to develop a PowerPoint presentation from pictures taken throughout the conference for presentation during Friday Night's silent auction.
Registration Desk: Volunteers at the registration desk welcome attendees, distribute nametags and packets, provide directions, and answer questions (orientation will provide you with what you need to know). Registration desk volunteers may also be asked to assist on the conference floor between sessions to provide directions and assistance to attendees.
Room Checkers: These volunteers assist with room checks on Wednesday, Thursday, Friday, and Saturday morning. Students will be provided with a list of the expected setup and Audio Visual in each room and will be asked to confirm those setups as well as to act as an information source for attendees during their shift.
Setup: This group will be responsible for packet stuffing, nametag preparation, setup of the registration area, and last minute preparation for the conference as needed. Dress is casual and we all pitch in to get the work done and hopefully get out early!
*PLEASE NOTE: filled slots are indicated in red
12:45 pm to 4:00 pm / Registration: Abeer Alamri
QUESTIONS: If you have questions, please do not hesitate to email in the AEA office at firstname.lastname@example.org or call her at 1-888-232-2275 from the US or Canada or 1-508-748-3326 from locations outside of North America.