EVALUATION 2014

Evaluation 2014

Professional Development Workshops

Deadline: Midnight in the Eastern US Time Zone, Friday, March 7, 2014

This page provides an overview of information related to submitting a proposal to present a professional development workshop as well as a portal for accessing the Professional Development Workshop Submission Forms.

Background: One of the most valuable features of Evaluation 2013 is the focused learning that will take place during professional development workshops. These workshops offer evaluators at all phases of their careers an opportunity to take a look at a topic or skill-set of interest under the tutelage of an expert facilitator or facilitators. These workshops differ from the ones offered during the conference itself in at least three ways:

  • Each is longer and thus provides a more in-depth exploration of a skill or area of knowledge
  • Presenters are paid for their time and are expected to have significant experience as training facilitators and in the subject area, and
  • Attendees pay separately for these workshops and are given the opportunity to evaluate the experience.

Professional development workshops will be scheduled as followed

  • Two day long workshops, with 12 contact hours, Monday and Tuesday, October 13 and 14 (9 am - 4 pm)  - note that these are selected by invitation only based on past performance and may not be proposed
  • One day long workshops, with 6 contact hours, offered either Tuesday and Wednesday, October 14 (9 am - 4 pm), and October 15(8 am to 3 pm)
  • Half day long workshops, with 3 contact hours, Wednesday, October 15 (8 am - 11 am or 12 pm - 3 pm) and Saturday, October 18 (3pm – 5 pm)
    Here are the costs for each type by category:

 

               Member                                     Non-Member                                     Student

Early: Opening- Sept. 12 Standard: Sept. 10 - Sept. 30 Onsite: Oct. 1 -Onsite Early: Opening-Sept. 9 Standard: Sept. 10 - Sept. 30

Onsite: Oct. 1 - Onsite

Early:  Opening Sept. 9 Standard: Sept. 13 - Sept. 30 Onsite: Oct. 1- Onsite
Two Day Workshop

$300

$320 $360 $400 $440 $480 $160 $180 $200
One Day Workshop $150 $160 $180 $200 $220 $240 $80 $90 $100
Half Day Workshop $75 $80 $90 $100 $110 $120 $40 $45 $50

 

The vast majority of workshops are identified through the open submission process described below. A few workshops are offered through special invitation to fill a specific need or gap not met by the open process or to fill the extended two-day workshop presentation spaces. In particular, presentations for all two-day workshops are by special invitation only based on attendance history and workshop evaluation history with AEA. Please note that no other workshops are offered on Monday (only those that are beginning the first day of a two-day session).

The review process: Professional development workshop proposals are competitively reviewed by an AEA working group. Since space for these workshops is quite limited, and we wish to offer the highest quality training, the acceptance rate is far lower than for regular conference sessions. Therefore, in your proposal, we strongly recommend that you address all of the criteria listed below to the best of your ability. A two step process will be used during peer-review:

Step One: Each proposal will first be reviewed on its own merit using the following criteria.

  • The adequacy of the workshop description, including its learning outcomes,
  • The salience of the topic given current trends in evaluation,
  • The utility of the outcomes for those registering for the session,
  • The fit between the topic and the teaching/learning strategies outlined in the proposal,
  • The demonstrated expertise of the presenter,
  • The effort of previous presenters to use participant evaluation data to shape their current submission, and
  • The identification of appropriate prerequisite knowledge and skills for intermediate and advanced sessions.

Step Two: Each proposal will then be reviewed on the basis of how well it contributes to the overall quality, breadth, and depth of the professional development workshop program. To attend to the diverse needs of conference attendees, the task force:

  • Seeks a reasonable balance across workshop levels (beginner, intermediate, advanced),
  • Seeks a broad and balanced representation across the spectrum of evaluation theory and practice, and
  • Considers workshops and presenters that will have broad appeal.

Those submitting a proposal will be notified of its status on or before June 15, 2013.

Payment: AEA offers an honorarium of $500 per half-day (3-hour) workshop, $1000 per full-day (6-hour) workshop, and $2000 per two-day (12 hour) workshop for all professional development workshops presented at Evaluation 2014. Honorariums are allocated per workshop, not per presenter. Many workshop presenters donate their honorariums to the AEA student travel award fund or the international travel award fund in order to support student and international participation in the conference. We would like to encourage you to consider this option and to thank all who make donations towards the travel scholarship funds.

All workshops will be held regardless of the number of registrants. All workshop presenters who are not donating their honorarium will be paid regardless of the number of registrants. In addition, we will reimburse up to $5 per attendee for half-day workshops, $10 per attendee for full-day workshops, and $20 per attendee for two-day workshops, for materials' expenses based on receipts submitted by the presenter.

Registration: AEA will handle all registration for the professional development workshops as part of conference registration. Workshop presenters will be able to access their workshop attendance numbers online as attendees enroll beginning in September. For sessions that have not yet filled, as many as 20% of the attendees are likely to register on site. All attendees must register for the workshop - presenters may not extend complimentary invitations to attendees.

Audio-Visual Aids, Internet, and Computers: All of the following will be available in the workshop rooms free of charge: LCD projector, laptop, screen, and flipchart with markers.

Internet access and computers: There is not a computer lab at the conference because of the cost associated with outfitting, managing, and securing such a lab. Similarly, there is no internet access in the workshop presentation rooms. In addition, based on feedback from previous workshops, we feel that attendees do not get the best experience when asked to bring their own laptops and use them for a class due to time spent loading software, attending to different systems, addressing technology-related challenges, and the differing computer-literacy of attendees. Thus, we will not consider proposals that require computer-use by attendees (this differs from a facilitator who chooses to use a computer while facilitating for audio visual aids and demonstrations) nor internet access.

Please note that facilitators have demonstrated various computer programs and been well-received when pairing the demonstration with a hands-on component focusing on analysis of output. When appropriate, attendees also value being provided with a handout of how to run a particular computer-based analysis post-workshop. However, if the quality of your workshop is significantly undermined by not having hands-on access to computers for attendees, we recommend that you either reformat the workshop prior to submission or consider other venues for sharing your workshop.

Submission Step 1. Review the submission form: Read through the online proposal submission form. The form details exactly the information that you will need to collect and prepare in order to submit a proposal.

  • Professional Development Workshop Proposal Submission Form (submissions are now closed)

Submission Step 2. Develop abstract, agenda, etc.: Write your abstract and all other narrative descriptions in a word processor, checking carefully for length, spelling and grammar errors. Collect any other information that you will need in order to complete the form so that you may have it all handy when you move on to step 3.

Submission Step 3. Complete the submission form: Note that incomplete submissions will be returned to the proposer and will not be reviewed.

  • Professional Development Workshop Proposal Submission Form (submissions are now closed)

Once you have submitted your form, you will immediately receive a confirmation page with all of the information that you submitted. Please print out the confirmation page to save for your records. Within three business days, you will receive a second confirmation via email noting that your submission has been received at the AEA office. It is your responsibility to follow-up if you do not receive either the confirmation page or the confirmation email.

Make sure you are on the right page! Please do not use the application procedures described herein if you wish to present a workshop during the conference itself. Use the information on this page only for the extended workshops that precede and follow the conference. To present a shorter (45- or 90-minute) workshop during the conference itself, use the regular submission forms that may be found here and choose either the 'Demonstration' or 'Skill-building Workshop' option as appropriate.

Contact us: We are here to answer your questions! Contact the AEA office via email at info@eval.org or via phone at +1.888.232.2275 between 8:30 am and 5:00 pm Eastern time in the United States Monday through Friday.