EVALUATION 2014

    Evaluation 2014

    Student Volunteers

    The participation and contribution of students are important parts of Evaluation 2014. A number of student volunteer opportunities will be offered in conjunction with the Denver, Colorado meeting.

    Until August 8th we are only taking volunteers that are student members of AEA.  After this date we will open this up to all non-member full time students.

    Volunteering Overview

    Volunteering at the conference is a great way to meet other student-colleagues as well as a range of conference attendees! By volunteering, you will be eligible to receive a free conference registration (does not include professional development workshops). Students will assist in a scheduled position for approximately four hours at the conference.

    Volunteers MUST be enrolled full-time in their college/university to qualify for this program.

    We cannot run our conference without volunteers and we are thankful to all of those who step forward. Volunteer slots will be filled on a first-come, first-served basis. We encourage you to sign up at your earliest convenience.

    How do we say 'THANK YOU' to Evaluation 2014 student volunteers?

    As a volunteer, you will receive a waived conference registration!

     OR

    We also have a limited number of hotel rooms at a reduced rate of $99.50 (exclusive of taxes and fees) for your stay based on availability of dates.  These rooms will be distributed on a first come first serve basis and may sell out quickly.  Please be sure to mark below if you would like to take advantage of this opportunity instead of a waived conference registration.

    How do you sign up to volunteer? 

    Scroll down on this page to the descriptions of the types of positions and get an idea as to which are of most interest to you, as well as the expectations for each.

    1. Scroll down on this page to the volunteer schedule and choose your first and second choice slots for volunteering - write down the day, time, and position (you can only volunteer for one time slot).  Once you have submitted your information in 10 business days or less you will be sent an email with more information regarding your position
    2. Send an email (indicate "volunteer" in subject line) to the AEA office at 
      volunteer@eval.org which MUST include ALL of the following information:

    Scroll down on this page to the descriptions of the types of positions and get an idea as to which are of most interest to you, as well as the expectations for each.

    1. Scroll down on this page to the volunteer schedule and choose your first and second choice slots for volunteering - write down the day, time, and position (you can only volunteer for one time slot).  Once you have submitted your information in 10 business days or less you will be sent an email with more information regarding your position
    2. Send an email (indicate "volunteer" in subject line) to the AEA office at 
      volunteer@eval.org which MUST include ALL of the following information:

     

    PLEASE use this exact format to submit your request:

    Name:                                                                                                         
    AEA Member (yes/no)

    If AEA Member Housing

    or Registration

    School (only full time students)
    Email/Phone

    1st Choice Slot

    Day/Time Position

    Orienation Time:

    2nd Choice Slot

    Day/Time Position

    Orientation Time

    3rd Choice Slot

    Day/Time Position

    Orientation Time

    Additional Information

     

    Information to Note:

    1. We will notify what position you have been assigned to as well as orientation session. Volunteers must attend an orientation session for any positions from Wednesday – Saturday prior to their slot. 
    2. If you have special needs due to a disability, please let us know in the additional information space. 

    General Orientation Options (*no photographers):
    G1. Tuesday, October 14, 2014, from 5:00 pm to 5:20 pm 
    G2. Wednesday, October 15, from 6:25 am to 6:45 am 
    G3. Thursday, October 16, from 7:00 am to 7:20 am 
    G4. Friday, October 17, from 7:00 am to 7:20 am

    Photographer Orientation Options (*via webinar): 
    TBD - These orientation sessions times will be available at a later date and sent at that time.

    IMPORTANT: Since you will be receiving a waived registration, we will send you information about how to register for workshops, purchase tickets, etc. Do NOT register and pay for conference registration itself. 

    Types of Volunteers

    There are many ways to volunteer at Evaluation 2014. Please read the descriptions below to choose an opportunity that is a good match for your skills and interests.

    Six Word Story Videographer: The Six-Word Story challenges evaluators to tell their 6 word evaluation story as it relates to this year’s conference theme, Visionary Evaluation for a Sustainable, Equitable Future. AEA requires a videographer to arrange the photos and videos collected into an artful presentation set to music. This is an excellent project for someone with wonderful post-production editing skills and an eye for creative arrangements. This project could require up to 20 hours of work from July to September. Please contact zgrays@eval.org with your interest and a description of the kind of experience you have with this type of project. Please also indicate the video format and software program you use. If available, include a sample of your previous work (portfolio, recent similar school project, etc.).

    Event Assistants: Volunteer event assistants work with event coordinators to setup, coordinate, and breakdown key events during the conference. NOTE: *Poster setup/breakdown volunteers on Wednesday from 4:30 pm to 9:30 pm will be free to attend the event in the middle of this time slot.

    Exhibitor Support: 
    These volunteers will assist the exhibit staff by making sure the exhibit area is kept orderly and picking up any debris left on or around the exhibit tables. Provide directions and assistance to attendees trying to locate specific tables. Offering to the exhibit staff to watch their table so they can take a short break if needed.

    Informational Floaters: These volunteers will stay on the floor in order to answer any questions.

    Mobile App Assistant:  These volunteers will assist attendees with downloading and utilizing our new AEA Evaluation 2014 mobile app.  They will be at registration helping people with these technology related and app related questions.  These volunteers should download the app ahead of time and become familiar with the app.


    Photographers: 
    Photographers take pictures at the conference and need to have their own digital camera and appropriate storage media for use during the shift. Photographers should be comfortable enough with their cameras to obtain presentation-ready pictures of conference participants.

    PowerPoint Specialist: 
    This volunteer is an experienced developer of PowerPoint presentations including importing pictures and adding text. You will be asked to develop a PowerPoint presentation from pictures taken throughout the conference for presentation during Friday Night's silent auction.

    Registration Desk: 
    Volunteers at the registration desk welcome attendees, distribute nametags and packets, provide directions, and answer questions (orientation will provide you with what you need to know). Registration desk volunteers may also be asked to assist on the conference floor between sessions to provide directions and assistance to attendees.

    Setup: This group will be responsible for packet stuffing, nametag preparation, setup of the registration area, and last minute preparation for the conference as needed. Dress is casual and we all pitch in to get the work done and hopefully get out early!

    Additional Opportunities: Please let us know if you are based in the Denver, Colorado area.  There may be additional opportunities.


    Evaluation 2014 Volunteer Schedule

    *PLEASE NOTE: filled slots are indicated in red 

    Sunday, October 12, 2014 (No Orientation Session Needed)

    • 12:00 pm to 4:00 pm / Setup:
    • 12:00 pm to 4:00 pm / Setup:
    • 12:00 pm to 4:00 pm / Setup:
    • 12:00 pm to 4:00 pm / Setup:
    • 12:00 pm to 4:00 pm / Setup:
    • 12:00 pm to 4:00 pm / Setup:
    • 12:00 pm to 4:00 pm / Setup:
    • 12:00 pm to 4:00 pm/Setup:
    • 4:00 pm to 8:00 pm / Setup:
    • 4:00 pm to 8:00 pm / Setup:
    • 4:00 pm to 8:00 pm / Setup:
    • 4:00 pm to 8:00 pm / Setup


      Monday, October 13, 2014 (No Orientation Session Needed)

    • 7:45 am to 11:45 am / Registration:
    • 7:45 am to 11:45 am / Registration: 
    • 7:45 am to 11:45 am / Registration:
    • 7:45 am to 11:45 am / Registration: 
    • 7:45 am to 11:45 am / Registration: 
    • 1:45 pm to 5:45 pm / Registration:
    • 1:45 pm to 5:45 pm / Registration:
    • 1:45 pm to 5:45 pm / Registration:

        Tuesday, October 14, 2014  (No Orientation Session Needed)

    • 7:45 am to 11:45 am / Registration:
    • 7:45 am to 11:45 am / Registration:
    • 7:45 am to 11:45 am / Registration: 
    • 7:45 am to 11:45 am / Registration:
    • 7:45 am to 11:45 am / Registration:
    • 10:00 am to 2:00 pm / Registration:
    • 10:00 am to 2:00 pm / Registration:
    • 10:00 am to 2:00 pm / Registration:
    • 1:45 pm to 5:45 pm / Registration:
    • 1:45 pm to 5:45 pm / Registration:
    • 1:45 pm to 5:45 pm / Registration:
    • 1:45 pm to 5:45 pm / Registration:
    • 1:45 pm to 5:45 pm / Registration:
    • 1:45 pm to 5:45 pm / Registration:

      Wednesday, October 15, 2014

    • 6:45 am to 10:00 am / Registration:
    • 6:45 am to 10:00 am / Registration:  
    • 6:45 am to 10:00 am / Registration:
    • 6:45 am to 10:00 am / Registration:
    • 6:45 am to 10:00 am / Registration:
    • 6:45 am to 10:00 am / Registration:
    • 6:45 am to 10:00 am/ Mobile App Assistant
    • 6:45 am to 10:00 am / Photographer:
    • 6:45 am to 10:00 am / Informational Floaters:
    • 9:45 am to 1:00 pm / Registration:
    • 9:45 am to 1:00 pm / Registration:
    • 9:45 am to 1:00 pm / Registration:
    • 9:45 am to 1:00 pm / Registration:
    • 9:45 am to 1:00 pm / Registration:
    • 9:45 am to 1:00 pm / Mobile App Assistant
    • 9:45 am to 1:00 pm / Informational Floaters:
    • 10:00 am to 2:00 pm/ Exhibits Support:
    • 10:00 am to 2:00 pm/ Exhibits Support:
    • 10:00 am to 2:00 pm/ Exhibits Support:
    • 10:00 am to 2:00 pm/ Exhibits Support:
    • 12:45 pm to 4:00 pm / Registration:
    • 12:45 pm to 4:00 pm / Registration:
    • 12:45 pm to 4:00 pm / Registration:
    • 12:45 pm to 4:00 pm / Registration:
    • 12:45 pm to 4:00 pm / Registration:
    • 12:45 pm to 4:00 pm / Registration:
    • 12:45 pm to 4:00 pm / Registration:
    • 12:45 pm to 4:00 pm/ Mobile App Assistant
    • 12:45 pm to 4:00 pm/ Mobile App Assistant
    • 12:45 pm to 4:00 pm / Informational Floaters:
    • 12:45 pm to 4:00 pm / Informational Floaters:
    • 12:45 pm to 4:00 pm / Informational Floaters:
    • 3:45 pm to 7:00 pm / Registration:
    • 3:45 pm to 7:00 pm / Registration:
    • 3:45 pm to 7:00 pm / Registration:
    • 3:45 pm to 7:00 pm / Registration:
    • 3:45 pm to 7:00 pm / Registration:
    • 3:45 pm to 7:00 pm / Registration:
    • 3:45 pm to 7:00 pm/ Mobile App Assistant
    • 3:45 pm to 7:00 pm/ Mobile App Assistant
    • 3:45 pm to 7:00 pm / Photographer:
    • 3:45 pm to 7:00 pm / Informational Floaters:
    • 3:45 pm to 7:00 pm / Informational Floaters:
    • 3:45 pm to 7:00 pm / Informational Floaters:
    • 3:45 pm to 7:00 pm / Photographer:
    • 4:00 pm to 8:00 pm/ Exhibits Support:
    • 4:30 pm to 9:30 pm* / Event Assistant (Poster setup/breakdown):
    • 4:30 pm to 9:30 pm* / Event Assistant (Poster setup/breakdown):
    • 4:30 pm to 9:30 pm* / Event Assistant (Poster setup/breakdown):
    • 4:30 pm to 9:30 pm* / Event Assistant (Poster setup/breakdown):
    • 4:30 pm to 9:30 pm* / Event Assistant (Poster setup/breakdown):
    • 4:30 pm to 9:30 pm* / Event Assistant (Poster setup/breakdown):
    • 5:00 pm to 9:00 pm / Event Photographer:
    • 5:00 pm to 9:00 pm / Event Photographer:
    • 5:00 pm to 9:00 pm / Event Photographer: 

     


      Thursday, October 16, 2014

    • 6:45 am to 10:00 am / Registration:
    • 6:45 am to 10:00 am / Registration:
    • 6:45 am to 10:00 am / Registration:
    • 6:45 am to 10:00 am / Registration:
    • 6:45 am to 10:00 am / Registration: 
    • 6:45 am to 10:00 am/ Mobile App Assistant
    • 6:45 am to 10:00 am/ Mobile App Assistant
    • 6:45 am to 10:00 am / Photographer:
    • 6:45 am to 10:00 am / Informational Floaters:
    • 6:45 am to 10:00 am / Informational Floaters:
    • 6:45 am to 10:00 am / Informational Floaters:
    • 6:45 am to 10:00 am / Informational Floaters:
    • 7:45 am to 11:00 am / Exhibitor Support:
    • 7:45 am to 11:00 am / Exhibitor Support:
    • 9:45 am to 1:00 pm / Registration:
    • 9:45 am to 1:00 pm / Registration:
    • 9:45 am to 1:00 pm / Registration:
    • 9:45 am to 1:00 pm / Registration:
    • 9:45 am to 1:00 pm / Registration:
    • 9:45 am to 1:00 pm/ Mobile App Assistant
    • 9:45 am to 1:00 pm/ Mobile App Assistant
    • 9:45 am to 1:00 pm / Informational Floaters:
    • 9:45 am to 1:00 pm / Informational Floaters:
    • 9:45 am to 1:00 pm / Informational Floaters:
    • 9:45 am to 1:00 pm / Informational Floaters:
    • 10:45 am to 2:00 pm / Exhibitor Support:
    • 12:45 pm to 4:00 pm / Registration:
    • 12:45 pm to 4:00 pm / Registration:
    • 12:45 pm to 4:00 pm / Registration:
    • 12:45 pm to 4:00 pm / Registration:
    • 12:45 pm to 4:00 pm / Informational Floaters:
    • 12:45 pm to 4:00 pm / Informational Floaters:
    • 1:45 pm to 5:00 pm / Exhibitor Support:
    • 3:45 pm to 7:00 pm / Registration:
    • 3:45 pm to 7:00 pm / Registration:
    • 3:45 pm to 7:00 pm / Registration:
    • 3:45 pm to 7:00 pm / Registration:
    • 5:00 pm to 8:15 pm / Photographer:
    • 5:00 pm to 8:15 pm / Photographer:

        Friday, October 17, 2014

    • 6:45 am to 10:00 am / Registration:
    • 6:45 am to 10:00 am / Registration:
    • 6:45 am to 10:00 am / Registration:
    • 6:45 am to 10:00 am / Photographer:
    • 7:45 am to 11:00 am / Exhibitor Support:
    • 7:45 am to 11:00 am / Exhibitor Support:
    • 9:45 am to 1:00 pm / Registration:
    • 9:45 am to 1:00 pm / Registration:
    • 9:45 am to 1:00 pm / Registration:
    • 10:45 am to 2:00 pm / Exhibitor Support:
    • 11:00 am to 3:00 pm / Event Photographer: 
    • 11:30 am to 3:30 pm / PowerPoint Specialist:
    • 12:45 pm to 4:00 pm / Registration:
    • 12:45 pm to 4:00 pm / Registration:
    • 12:45 pm to 4:00 pm / Registration:
    • 1:45 pm to 5:00 pm / Exhibitor Support:
    • 3:45 pm to 7:00 pm / Registration:
    • 3:45 pm to 7:00 pm / Registration:
    • 3:45 pm to 7:00 pm / Registration:
    • 3:00 pm to 6:30 pm / Event Assistant (Auction setup):
    • 3:00 pm to 6:30 pm / Event Assistant (Auction setup):
    • 3:00 pm to 6:30 pm / Event Assistant (Auction setup):
    • 3:00 pm to 6:30 pm / Event Assistant (Auction setup):
    • 5:00 pm to 8:15 pm / Event Photographer:
    • 5:00 pm to 8:15 pm / Event Photographer:
    • 5:30 pm to 9:00 pm / Event Assistant (Auction breakdown):
    • 5:30 pm to 9:00 pm / Event Assistant (Auction breakdown):
    • 5:30 pm to 9:00 pm / Event Assistant (Auction breakdown):

      Saturday, October 18, 2014

    • 6:45 am to 10:00 am / Registration:
    • 6:45 am to 10:00 am / Registration:
    • 6:45 am to 10:00 am / Photographer: 
    • 7:45 am to 12:00 pm / Exhibitor Support:
    • 9:45 am to 1:00 pm / Registration:
    • 9:45 am to 1:00 pm / Registration:
    • 9:45 am to 1:00 pm / Registration:
    • 12:45 pm to 4:00 pm / Registration:
    • 12:45 pm to 4:00 pm / Registration:
    • 12:45 pm to 4:00 pm / Registration:
    • 2:00 pm to 5:15 pm / Registration:

    Questions:

    If you have questions, please do not hesitate to email the AEA office at volunteer@eval.org or call 1-888-232-2275 from the US or Canada or 1-202-367-1166 from locations outside of North America.