Student Volunteers 

    The participation and contribution of students are important parts of Evaluation 2015. A number of student volunteer opportunities will be offered in conjunction with Evaluation 2015.

    Volunteering Overview 

    Volunteering at the conference is a great way to meet other student colleagues as well as a range of conference attendees! Volunteers receive a waived conference registration (this does not include professional development workshops). Students will assist in a scheduled position for approximately four hours at the conference.

    Volunteers MUST be enrolled full-time in their college/university to qualify for this program.

    We cannot run our conference without volunteers, and we are thankful to all of those who step forward. Volunteer slots will be filled on a first come, first served basis. We encourage you to sign up at your earliest convenience.

    How do you sign up to volunteer? 

    View the volunteer position descriptions and choose your first and second choices. Please be mindful of the time commitment of each volunteer position.

    Send your top two choices to volunteer@eval.org. Please indicate the day, time, and position. Make sure to write “Volunteer” in the subject line. AEA will respond to your inquiry within 10 business days. 

    PLEASE use this exact format to submit your request:

    Name:

    Name of School:

    Email/Phone:

    Day/Time/Position:

    Orientation Time:

    Information to Note:

    1. We will indicate what position you have been assigned to as well as which orientation session. Volunteers must attend an orientation session for any positions from Wednesday – Saturday prior to their slot. 
    2. If you have special needs due to a disability, please let us know in the additional information space. 

    General Orientation Options (*no photographers):
    G1. Tuesday, November 10, 2015, from 5:00 p.m. to 5:20 p.m. 
    G2. Wednesday, November 11, from 6:25 a.m. to 6:45 a.m. 
    G3. Thursday, November 12, from 7:00 a.m. to 7:20 a.m. 
    G4. Friday, November 13, from 7:00 a.m. to 7:20 a.m.

    Photographer Orientation Options (*via webinar): 
    TBD - These orientation sessions times will be available at a later date and sent at that time.

    IMPORTANT: Since you will be receiving a waived registration, we will send you information about how to register. Do NOT register and pay for conference registration. 

    Types of Volunteers

    There are many ways to volunteer at Evaluation 2015. Please read the descriptions below to choose an opportunity that is a good match for your skills and interests.

    Event Assistants: Volunteer event assistants work with event coordinators to set up, coordinate, and breakdown key events during the conference. NOTE: *Poster setup/breakdown volunteers on Wednesday from 4:30 pm to 9:30 pm will be free to attend the event in the middle of this time slot.

    Exhibitor Support:
    Volunteers will assist by providing directions and assistance to attendees trying to locate specific tables and making sure the exhibit area is kept orderly. Volunteers are not responsible for items left unattended at the exhibit area.

    Informational Floaters: Volunteers will stay on the floor in order to answer any questions.

    Mobile App Assistants:  Volunteers will assist attendees with downloading and utilizing the AEA Evaluation 2015 mobile app. They will be in the registration area helping people with technology and app related questions.  These volunteers should download the app ahead of time and become familiar with the app's functionality.

    Photographers: Photographers take pictures at the conference and need to have their own digital camera (no camera phones) and appropriate storage media for use during the shift. Photographers should be comfortable enough with their cameras to obtain presentation-ready pictures of conference participants.

    PowerPoint Specialist: 
    This volunteer is an experienced developer of PowerPoint presentations including importing pictures and adding text. You will be asked to develop a PowerPoint presentation from pictures taken throughout the conference for presentation during Friday Night's silent auction.

    Registration Desk: 
    Volunteers at the registration desk welcome attendees, distribute nametags and packets, provide directions, and answer questions (orientation will provide you with what you need to know). Registration desk volunteers may also be asked to assist on the conference floor between sessions to provide directions and assistance to attendees.

    Setup: Volunteers will be responsible for packet stuffing, name tag preparation, setup of the registration area, and last minute preparation for the conference as needed. Dress is casual and we all pitch in to get the work done.

    Additional Opportunities: Please let us know if you are based in the Chicago, Illinois area.  There may be additional opportunities.


    Evaluation 2015 Volunteer Schedule

    *PLEASE NOTE: filled slots are indicated in red 

    Sunday, November 9, 2015 (No Orientation Session Needed)

    Name
    12:00 p.m. to 4:00 p.m. / Setup:
    12:00 p.m. to 4:00 p.m. / Setup:
    12:00 p.m. to 4:00 p.m. / Setup:
    12:00 p.m. to 4:00 p.m. / Setup:
    12:00 p.m. to 4:00 p.m. / Setup:
    12:00 p.m. to 4:00 p.m. / Setup:
    12:00 p.m. to 4:00 p.m. / Setup:
    12:00 p.m. to 4:00 p.m./ Setup:
    4:00 p.m. to 8:00 p.m. / Setup:
    4:00 p.m. to 8:00 p.m. / Setup:
    4:00 p.m. to 8:00 p.m. / Setup:
    4:00 p.m. to 8:00 p.m. / Setup
    Monday, November 10, 2015 (No Orientation Session Needed)  
    7:45 a.m. to 11:45 a.m. / Registration:
    7:45 a.m. to 11:45 a.m. / Registration: 
    7:45 a.m. to 11:45 a.m. / Registration:
    7:45 a.m. to 11:45 a.m. / Registration: 
    7:45 a.m. to 11:45 a.m. / Registration: 
    1:45 p.m. to 5:45 p.m. / Registration:
    1:45 p.m. to 5:45 p.m. / Registration:
    1:45 p.m. to 5:45 p.m. / Registration:
    Tuesday, November 11, 2015  (No Orientation Session Needed)  
    7:45 a.m. to 11:45 a.m. / Registration:
    7:45 a.m. to 11:45 a.m. / Registration:
    7:45 a.m. to 11:45 a.m. / Registration: 
    7:45 a.m. to 11:45 a.m. / Registration:
    7:45 a.m. to 11:45 a.m. / Registration:
    10:00 a.m. to 2:00 p.m. / Registration:
    10:00 a.m. to 2:00 p.m. / Registration:
    10:00 a.m. to 2:00 p.m. / Registration:
    1:45 p.m. to 5:45 p.m. / Registration:
    1:45 p.m. to 5:45 p.m. / Registration:
    1:45 p.m. to 5:45 p.m. / Registration:
    1:45 p.m. to 5:45 p.m. / Registration:
    1:45 p.m. to 5:45 p.m. / Registration:
    1:45 p.m. to 5:45 p.m. / Registration:
    Wednesday, November 12, 2015  
    6:45 a.m. to 10:00 a.m. / Registration:
    6:45 a.m. to 10:00 a.m. / Registration:  
    6:45 a.m. to 10:00 a.m. / Registration:
    6:45 a.m. to 10:00 a.m. / Registration:
    6:45 a.m. to 10:00 a.m. / Registration:
    6:45 a.m. to 10:00 a.m. / Registration:
    6:45 a.m. to 10:00 a.m./ Mobile App Assistant
    6:45 a.m. to 10:00 a.m. / Photographer:
    6:45 a.m. to 10:00 a.m. / Informational Floaters:
    9:45 a.m. to 1:00 p.m. / Registration:
    9:45 a.m. to 1:00 p.m. / Registration:
    9:45 a.m. to 1:00 p.m. / Registration:
    9:45 a.m. to 1:00 p.m. / Registration:
    9:45 a.m. to 1:00 p.m. / Registration:
    9:45 a.m. to 1:00 p.m. / Mobile App Assistant
    9:45 a.m. to 1:00 p.m. / Informational Floaters:
    10:00 a.m. to 2:00 p.m./ Exhibits Support:
    10:00 a.m. to 2:00 p.m./ Exhibits Support:
    10:00 a.m. to 2:00 p.m./ Exhibits Support:
    10:00 a.m. to 2:00 p.m./ Exhibits Support:
    12:45 p.m. to 4:00 p.m. / Registration:
    12:45 p.m. to 4:00 p.m. / Registration:
    12:45 p.m. to 4:00 p.m. / Registration:
    12:45 p.m. to 4:00 p.m. / Registration:
    12:45 p.m. to 4:00 p.m. / Registration:
    12:45 p.m. to 4:00 p.m. / Registration:
    12:45 p.m. to 4:00 p.m. / Registration:
    12:45 p.m. to 4:00 p.m./ Mobile App Assistant
    12:45 p.m. to 4:00 p.m./ Mobile App Assistant
    12:45 p.m. to 4:00 p.m. / Informational Floaters:
    12:45 p.m. to 4:00 p.m. / Informational Floaters:
    12:45 p.m. to 4:00 p.m. / Informational Floaters:
    3:45 p.m. to 7:00 p.m. / Registration:
    3:45 p.m. to 7:00 p.m. / Registration:
    3:45 p.m. to 7:00 p.m. / Registration:
    3:45 p.m. to 7:00 p.m. / Registration:
    3:45 p.m. to 7:00 p.m. / Registration:
    3:45 p.m. to 7:00 p.m. / Registration:
    3:45 p.m. to 7:00 p.m./ Mobile App Assistant
    3:45 p.m. to 7:00 p.m./ Mobile App Assistant
    3:45 p.m. to 7:00 p.m. / Photographer:
    3:45 p.m. to 7:00 p.m. / Informational Floaters:
    3:45 p.m. to 7:00 p.m. / Informational Floaters:
    3:45 p.m. to 7:00 p.m. / Informational Floaters:
    3:45 p.m. to 7:00 p.m. / Photographer:
    4:00 p.m. to 8:00 p.m./ Exhibits Support:
    4:30 p.m. to 9:30 p.m.* / Event Assistant (Poster setup/breakdown):
    4:30 p.m. to 9:30 p.m.* / Event Assistant (Poster setup/breakdown):
    4:30 p.m. to 9:30 p.m.* / Event Assistant (Poster setup/breakdown):
    4:30 p.m. to 9:30 p.m.* / Event Assistant (Poster setup/breakdown):
    4:30 p.m. to 9:30 p.m.* / Event Assistant (Poster setup/breakdown):
    5:00 p.m. to 9:00 p.m. / Event Photographer:
    5:00 p.m. to 9:00 p.m. / Event Photographer:
    5:00 p.m. to 9:00 p.m. / Event Photographer: 
    Thursday, November 13, 2015
    6:45 a.m. to 10:00 a.m. / Registration:
    6:45 a.m. to 10:00 a.m. / Registration:
    6:45 a.m. to 10:00 a.m. / Registration:
    6:45 a.m. to 10:00 a.m. / Registration:
    6:45 a.m. to 10:00 a.m. / Registration: 
    6:45 a.m. to 10:00 a.m./ Mobile App Assistant
    6:45 a.m. to 10:00 a.m./ Mobile App Assistant
    6:45 a.m. to 10:00 a.m. / Photographer:
    6:45 a.m. to 10:00 a.m. / Informational Floaters:
    6:45 a.m. to 10:00 a.m. / Informational Floaters:
    6:45 a.m. to 10:00 a.m. / Informational Floaters:
    6:45 a.m. to 10:00 a.m. / Informational Floaters:
    7:45 a.m. to 11:00 a.m. / Exhibitor Support:
    7:45 a.m. to 11:00 a.m. / Exhibitor Support:
    9:45 a.m. to 1:00 p.m. / Registration:
    9:45 a.m. to 1:00 p.m. / Registration:
    9:45 a.m. to 1:00 p.m. / Registration:
    9:45 a.m. to 1:00 p.m. / Registration:
    9:45 a.m. to 1:00 p.m. / Registration:
    9:45 a.m. to 1:00 p.m./ Mobile App Assistant
    9:45 a.m. to 1:00 p.m./ Mobile App Assistant
    9:45 a.m. to 1:00 p.m. / Informational Floaters:
    9:45 a.m. to 1:00 p.m. / Informational Floaters:
    9:45 a.m. to 1:00 p.m. / Informational Floaters:
    9:45 a.m. to 1:00 p.m. / Informational Floaters:
    10:45 a.m. to 2:00 p.m. / Exhibitor Support:
    12:45 p.m. to 4:00 p.m. / Registration:
    12:45 p.m. to 4:00 p.m. / Registration:
    12:45 p.m. to 4:00 p.m. / Registration:
    12:45 p.m. to 4:00 p.m. / Registration:
    12:45 p.m. to 4:00 p.m. / Informational Floaters:
    12:45 p.m. to 4:00 p.m. / Informational Floaters:
    1:45 p.m. to 5:00 p.m. / Exhibitor Support:
    3:45 p.m. to 7:00 p.m. / Registration:
    3:45 p.m. to 7:00 p.m. / Registration:
    3:45 p.m. to 7:00 p.m. / Registration:
    3:45 p.m. to 7:00 p.m. / Registration:
    5:00 p.m. to 8:15 p.m. / Photographer:
    5:00 p.m. to 8:15 p.m. / Photographer:
    Friday, November 14, 2015
    6:45 a.m. to 10:00 a.m. / Registration:
    6:45 a.m. to 10:00 a.m. / Registration:
    6:45 a.m. to 10:00 a.m. / Registration:
    6:45 a.m. to 10:00 a.m. / Photographer:
    7:45 a.m. to 11:00 a.m. / Exhibitor Support:
    7:45 a.m. to 11:00 a.m. / Exhibitor Support:
    9:45 a.m. to 1:00 p.m. / Registration:
    9:45 a.m. to 1:00 p.m. / Registration:
    9:45 a.m. to 1:00 p.m. / Registration:
    10:45 a.m. to 2:00 p.m. / Exhibitor Support:
    11:00 a.m. to 3:00 p.m. / Event Photographer: 
    11:30 a.m. to 3:30 p.m. / PowerPoint Specialist:
    12:45 p.m. to 4:00 p.m. / Registration:
    12:45 p.m. to 4:00 p.m. / Registration:
    12:45 p.m. to 4:00 p.m. / Registration:
    1:45 p.m. to 5:00 p.m. / Exhibitor Support:
    3:45 p.m. to 7:00 p.m. / Registration:
    3:45 p.m. to 7:00 p.m. / Registration:
    3:45 p.m. to 7:00 p.m. / Registration:
    3:00 p.m. to 6:30 p.m. / Event Assistant (Auction setup):
    3:00 p.m. to 6:30 p.m. / Event Assistant (Auction setup):
    3:00 p.m. to 6:30 p.m. / Event Assistant (Auction setup):
    3:00 p.m. to 6:30 p.m. / Event Assistant (Auction setup):
    5:00 p.m. to 8:15 p.m. / Event Photographer:
    5:00 p.m. to 8:15 p.m. / Event Photographer:
    5:30 p.m. to 9:00 p.m. / Event Assistant (Auction breakdown):
    5:30 p.m. to 9:00 p.m. / Event Assistant (Auction breakdown):
    5:30 p.m. to 9:00 p.m. / Event Assistant (Auction breakdown):
    Saturday, November 15, 2015
    6:45 a.m. to 10:00 a.m. / Registration:
    6:45 a.m. to 10:00 a.m. / Registration:
    6:45 a.m. to 10:00 a.m. / Photographer: 
    7:45 a.m. to 12:00 p.m. / Exhibitor Support:
    9:45 a.m. to 1:00 p.m. / Registration:
    9:45 a.m. to 1:00 p.m. / Registration:
    9:45 a.m. to 1:00 p.m. / Registration:
    12:45 p.m. to 4:00 p.m. / Registration:
    12:45 p.m. to 4:00 p.m. / Registration:
    12:45 p.m. to 4:00 p.m. / Registration:
    2:00 p.m. to 5:15 p.m. / Registration:

     

    Questions:

    If you have questions, please do not hesitate to email the AEA office at volunteer@eval.org or call 1-888-232-2275 from the US or Canada or 1-202-367-1166 from locations outside of North America.