SUMMER EVALUATION INSTITUTE 2015

Frequently Asked Questions

Attendees

Who should attend?

This event is appropriate for beginning-level and intermediate-level evaluators, advanced evaluators wishing to refresh their skills or investigate new topics, consumers of evaluation such as funders and program administrators, and students in the social sciences wishing to explore an applied discipline with great employment potential. We anticipate approximately 500+ in attendance.

Is this event appropriate only for those working in public health?

The Institute is appropriate for those working in any area of application. Presentations will draw upon experiences in public health, non-profits, education, government, international development, and business settings. Our facilitators are drawn from the best in Atlanta including the Centers for Disease Control and Prevention and standouts from across the United States. These individuals include some of the most well-known authors and leaders in the field. Look carefully at the 'Audience' section of each description when making your selections to guide you towards those appropriate to your work setting.

I have attended the Institute in the past, should I come again?

Approximately 30% of the presentations are new to the Institute this year. And, as in the past, there are multiple presentations offered during the training rotations. Repeat attendance will offer you the opportunity to sample something new or visit that session that you could not make it to in a past year.


Sessions

What if I just want to see the offerings but am not yet ready to register?

Review the agenda listed on the website. There, you will find the schedule, the list of presenters, session titles, and session descriptions.  You will also find a grid that shows which sessions are full.

For which sessions must I make choices, and for which can I just show up?

The Institute consists of scheduled sessions for which you must be pre-registered, except the keynote sessions which all participants may attend. For each training rotation, you will choose ONE specific topic from the available choices in that timeslot. Note that many of the session topics are offered more than once. See the agenda for specifics. We ask that you please read the full session descriptions before making your selections to ensure the training sessions you choose are appropriate for your skill set. Each attendee reserves a seat in the specific session for which they have pre-registered. For this reason, moving from session to session and schedule changes cannot be accommodated onsite.

What if I want to change my schedule after I have registered?

If you need to make changes to your schedule, after you have registered, you may do so online after you're fully registered and paid. Also, changes can only be made before Friday, May 22, 2015. If you have any questions or issues regarding this please email registration@eval.org  Please be sure to check the online agenda grid first to see that the session you wish to move into is available. If a session is closed it is noted as "FULL" on the agenda page and we can no longer accept registrants, we do not maintain waiting lists.  Please also note it will not appear on the registration site if it is full. NOTE, schedule changes cannot be accommodated after Friday, May 22, 2015 or onsite, each session only has a specific number of seats available and prepared handouts based on pre-registration. This policy is adhered to across the board.

What if I am closed out of a session?

It is important to complete your registration and payment as early as possible in order to ensure your first choice of sessions. This is a pre-pay event and the individual sessions you requested cannot be reserved or guaranteed until payment is received. Many of the sessions fill well in advance of the Institute and we do not maintain waiting lists so if a session is noted on the agenda page as "FULL" then we can no longer accept registrants.  It will not show on the actual registration site if it is full. Please note that many of the sessions are offered more than once so be sure to check all times for a session that you want but please be careful not to register for the same session twice. You can see which sessions are offered at which times in the pull-down menus on the registration form or by checking the schedule in the agenda.

How do I know if I can take an "intermediate" level session?

Selected sessions are labeled as "intermediate" sessions. These will present content at a more advanced level and are geared to those participants with a good grounding and some experience in the session topic, even if new to program evaluation. Look at the 'audience' information listed for each session to gain a better understanding as to whether you fit into the target audience for the offering. If you have questions about a specific session, please email info@eval.org

If I have more experience, should I avoid the "all levels" sessions?

Not at all. "All levels" means that the content of the session does not presuppose extensive knowledge of evaluation or of that specific topic. Nevertheless, with the exception of the classes marked "introduction to" the "all levels" sessions will contain information that will benefit even experienced evaluators by presenting innovations or other insights on the specific evaluation topic.


Registration and Payment

How and when do I pay?

Registration must be completed online through this website, regardless of how you pay. However, your registration is not official and space in sessions will not be reserved until you have paid. This is a pre-pay event!

Paying by credit card: This is the fastest option and will secure your space immediately upon receipt of a valid credit card number. We accept MasterCard, Visa, American Express, and Discover. Payment may be made by entering the card number directly into the secure registration form. If you are paying with your department's credit card, talk to your administrative staff in advance to get the necessary credit card information to input to the website or provide them with your course selections so they can register and pay for you.

If you are in a bureaucracy that requires that someone else provide the credit card number for your registration and the credit card is not available for your use to complete the transaction at this time, please select the "pay via check" option. We will then have you in the system and in our pending files. You or your administrator may go into your registration and complete the registration with credit card payment. Please do so as soon as possible. Your sessions will NOT be held until the payment is received whether via credit card or via check.

Paying by check: Fill out the full registration form, select the payment by check option, and click "SUBMIT" at the bottom. You will receive a confirmation page that you should print off and send in with your check. Checks MUST be made payable to the "American Evaluation Association" and mailed to: AEA, 2025 M Street STE 800 Washington, D.C. 20036. Space in the Institute and in individual sessions is reserved only once the check is received.

Payment Questions: Please email info@eval.org or call 202-367-1166 to connect with the AEA office with questions regarding payment or payment processing.

How do I get a receipt?

Once your payment is received, it will be processed in the AEA office and you will receive a receipt via email for the Summer Institute. Please note it can take up to 3 business days to process your payment. 

What is included in the registration fee?

Registration includes three plenary sessions, five 3-hour training sessions chosen from the offerings in each timeslot, plus coffee/tea each morning and lunch on Monday and Tuesday. Please note, if staying at the Crowne Plaza Atlanta Perimeter at Ravinia, complimentary breakfast at Bistro 55 is included as part of your room reservation. On Wednesday, the Institute ends at 12:30 PM ET, in time for attendees to leave for lunch after the event. NOTE: the Pre-Institute one day workshops offered on Sunday, May 31, 2015 from 9:00-4:00 require an additional registration fee of $150.

What if I can't attend the entire event but would like to go for one or two days?

We welcome attendees for one, two, or all three days. However, there is only a single type of registration and it covers the entire event. We have worked to keep the registration fee low to make it accessible to all who wish to come. On the registration form, each pull-down menu includes an option to indicate that you will not be attending during a particular timeslot. Please note that a single registration may NOT be split between two or more people.

What if I have to cancel?

Cancellations received on or before Friday, May 1, 2015 will receive a refund of their registration less a $50 processing fee. No refunds will be processed for cancellations after Friday, May 1, 2015 . Please email cancellation requests to registration@eval.org.

What is AEA's TIN number and mailing address?

AEA's Tax Identification Number (TIN) is 52-1463557 and its mailing address is: 2025 M Street NW STE 800 Washington, D.C. 20036. AEA's fax is 202-367-2166