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Frequently Asked Questions

Attendees

Who should attend?

This event is appropriate for beginning-level, intermediate-level, and advanced evaluators wishing to refresh their skills or investigate new topics. Additionally, consumers of evaluation such as funders, program administrators, and students in the social sciences wishing to explore an applied discipline with great employment potential.

Is this event appropriate only for those working in public health?

The event is appropriate for those working in any area of application. Presentations will draw upon experiences in public health, non-profits, education, government, international development, and business settings. Our facilitators are drawn from the best in Atlanta including the Centers for Disease Control and Prevention and standouts from across the United States. These individuals include some of the most well-known authors and leaders in the field.

I have attended the Summer Evaluation Institute in the past, should I come again?

Several of the presentations are new to the Summer Evaluation Institute this year. And, as in the past, there are multiple presentations offered during the training rotations. Repeat attendance will offer you the opportunity to sample something new or visit that session that you could not make it to in a past year.

Workshops

What if I just want to see the workshops but am not yet ready to register?

Review the workshops listed on the website. There, you will find the schedule, the list of presenters, workshop titles, and workshop descriptions.

Do I need to preregister for workshops?

The Summer Evaluation Institute consists of scheduled workshops for which you must be pre-registered. For each training rotation, you will choose ONE specific topic from the available choices in that timeslot. Note that many of the workshop topics are offered more than once. See the agenda for specifics. We ask that you please read the full workshop descriptions before making your selections to ensure the training workshops you choose are appropriate for your skill set. Each attendee reserves a seat in the specific workshop for which they have pre-registered. For this reason, moving from workshop to workshop and schedule changes cannot be accommodated onsite.

What if I want to change my schedule after I have registered?

You may change into any available workshop before Friday, May 20, once you have paid in full. To make any changes to your registration and workshop selections, please email registration@eval.org.

What if I am closed out of a workshop?

It is important to complete your registration and payment as early as possible in order to ensure your first choice of workshops. This is a pre-pay event and the individual workshops you requested cannot be reserved or guaranteed until payment is received. Many of the workshops fill well in advance of the Summer Evaluation Institute and we do not maintain waiting lists. It will not show on the actual registration site if it is full. Please note that some of the workshops may be offered more than once so be sure to check all times for a workshop that you want but please be careful not to register for the same one twice. You can see which workshops are offered at which times in the pull-down menus on the registration form.

How do I know if I can take an "intermediate" level workshop?

Selected workshops are labeled as "intermediate." These will present content at a more advanced level and are geared to those participants with a good grounding and some experience in the topic, even if new to program evaluation. Look at the "audience" information listed for each workshop to gain a better understanding as to whether you fit into the target audience for the offering. If you have questions about a specific workshop, please email info@eval.org.

Will there be a virtual component to Summer Evaluation Institute?

There is no virtual component planned at this time.

Registration and Payment

How and when do I pay?

Registration must be completed online through this website, regardless of how you pay. However, your registration is not official and space in sessions will not be reserved until you have paid. This is a pre-pay event!

Paying by credit card: This is the fastest option and will secure your space immediately upon receipt of a valid credit card number. We accept MasterCard, Visa, American Express, and Discover. Payment may be made by entering the card number directly into the secure registration form. If you are paying with your department's credit card, talk to your administrative staff in advance to get the necessary credit card information to input to the website or provide them with your course selections so they can register and pay for you.

If you are in a bureaucracy that requires that someone else provide the credit card number for your registration and the credit card is not available for your use to complete the transaction at this time, please select the "pay via check" option. We will then have you in the system and in our pending files. You or your administrator may go into your registration and complete the registration with credit card payment. Please do so as soon as possible. Your sessions will NOT be held until the payment is received whether via credit card or via check.

Paying by check: Fill out the full registration form, select the payment by check option, and click "SUBMIT" at the bottom. You will receive a confirmation page that you should print off and send in with your check. Checks MUST be made payable to the "American Evaluation Association" and mailed to: AEA, P.O. Box 423391 Washington, DC 20042-3391. Space in the Institute and in individual sessions is reserved only once the check is received.

Payment Questions: Please email registration@eval.org or call 202-367-1173 to connect with the AEA office with questions regarding payment or payment processing.

How do I get a receipt?

Once your payment is received, it will be processed in the AEA office and you will receive a receipt via email for the Summer Evaluation Institute. Please note it can take up to 3 business days to process your payment. You may also retrieve your balance due invoice from your AEA profile, under the “Purchases" tab.

What is included in the registration fee?

Registration includes five 3-hour training sessions chosen from the offerings in each timeslot, continental breakfast on each day of the institute, and lunch on Monday and Tuesday. On Wednesday, the event ends at 12:00 p.m., in time for attendees to leave for lunch after the event. NOTE: the pre-Summer Evaluation Institute one day workshops offered on Sunday, June 5, 2022 from 9:00 a.m. - 4:00 p.m. require an additional registration fee of $275 until May 13, 2022 and $320 after May 15, 2022.

What if I can't attend the entire event but would like to go for one or two days?

We welcome attendees for one, two, or all three days. However, there is only a single type of registration and it covers the entire event. We have worked to keep the registration fee low to make it accessible to all who wish to come. On the registration form, each pull-down menu includes an option to indicate that you will not be attending during a particular timeslot. Please note that a single registration may NOT be split between two or more people.

What if I have to cancel?

AEA must receive all cancellation requests in writing by Friday, May 20, 2022. Please email cancellation requests to registration@eval.org. All refunds will be processed 3-6 weeks after the conference and will be assessed a $50 administrative fee. All sales are final after May 20, 2022, and no refunds will be given.

What is AEA's TIN number and mailing address?

AEA's Tax Identification Number (TIN) is 52-1463557 and its mailing address is: 2001 K Street NW, 3rd Floor North, Washington, D.C. 20006. AEA's fax is 202-367-2166

My organization requires a State Travel Order / Invitation Letter. How do I request one of these forms?

To assist employees of state governments and internationally in obtaining approval for training and travel, AEA can send an invitation letter to you via email. To request a letter, please send your name, title, agency, mailing address, and email address to the AEA office at info@eval.org. Please note, this letter does not register you for the Summer Evaluation Institute and you must be registered for the letter to be issued by AEA Staff. 

Health & Safety

What is AEA's COVID-19 policy?

The safety of attendees, speakers and staff remains our top priority. AEA is monitoring local health and public safety requirements and will follow all current recommendations and guidelines in place at the time of the Summer Evaluation Institute. As the event approaches, AEA will provide updates with important information regarding safety protocols, policies and procedures.

We will follow all guidelines as set forth by the city of Atlanta and state of Georgia at the time of the Summer Evaluation Institute. Currently, we are requesting that face masks be worn while indoors in public settings during the event, per public safety recommendations. KN95 or N95 masks are encouraged.

Other preventative health measures may be required for this event. Details of any necessary measures will be communicated as early as possible and will be shared on the AEA website and social media channels.

By attending AEA’s Summer Institute, you voluntarily assume all risks related to exposure to COVID-19.

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